Case StudyFinTech / Inventory

The Easiest Way toReduce Food Cost

MadChef empowers chefs and restaurant owners to keep more of their sales by lowering food costs by 7-9%. We assembled a specialized squad to build a cloud-based platform that automates distributor price comparisons and syncs directly with QuickBooks.

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3x
Fullstack devs
1x
PM / UX Lead
7-9%
Avg. Food Cost Reduction
QB
Native API Sync
Restaurant Operations Dashboard
MadChef ordering interface
Automated Price Comparison

Weekly distributor sheets are parsed and matched instantly.

Direct ERP Sync

Native QuickBooks integration for real-time cost tracking.

"We reduced our food costs by 9% in the first month alone."

MadChef completely changed how we handle our inventory. We're finally seeing where every dollar goes and saving thousands every month. The integration with QuickBooks and our distributor price sheets is seamless. It's the only tool we use daily to protect our margins.

Amelia R.
Amelia R.
Owner, Amelia's Restaurant
Profit Optimization

Real Savings, Real Results

MadChef helps restaurants increase their profit margins by optimizing their food ordering process and eliminating manual mistakes.

7-9%
Avg. Food Cost Savings
From the first order
$33K+
Untapped Profit
Per $1.7M revenue
100%
Cloud-Based Ops
No more spreadsheets
1.25%
Success-Based Fee
Risk-free setup
Instant
Price Updates
Mobile
First-Workflows
Shared
Team Accounts
Minutes
To Place Orders

Protecting Margins in anUnpredictable Market

For restaurant owners like Amelia, food costs are the single largest variable expense. Inflation, supply shortages, and price fluctuations meant that even a 5% increase in ingredient costs could wipe out their entire month's profit.

Manual Spreadsheet Chaos

Chefs were spending hours walking through coolers with clipboards and then manually entering data into outdated spreadsheets.

Cost Inflation & Fluctuations

With no easy way to compare distributor prices, restaurants were overpaying for ingredients by 7-15% every week.

Communication Breakdowns

Orders sent via text or voicemail led to frequent mistakes, missing items, and wasted time on the phone with salespeople.

The Status Quo
Manual Ordering3-4 Hours
"I'm leaving money on the table every single delivery."
The MadChef Way
Automated Orders15 Minutes
Average savings: $121.44 per order.

Building a ModernRestaurant Operating System

We built MadChef from the ground up to handle the high-pressure environment of professional kitchens. The result is a platform that isn't just about saving money—it's about saving time and reducing stress.

Real-Time Price Parsing

Our algorithm automatically parses weekly distributor PDF guides to find the lowest prices across your entire inventory.

Mobile-First Ordering

Chefs can walk the line and place orders directly from their phones, with draft orders generated based on the best available price.

Seamless QuickBooks Sync

Every order placed is automatically synced with QuickBooks, ensuring accounting and actual costs are always in alignment.

Features Built for Scale

MadChef includes everything needed to manage a single location or a growing restaurant group.

Upload Weekly Prices

Simply upload distributor price sheets to automatically update your ordering sheet.

Lowest Price Matching

Our algorithm compares items across all distributors to find the best weekly deals.

Review & Finalize

Easily adjust draft orders before they are sent to ensure everything is correct.

Direct Distributor Email

Every order click sends a professional purchase order directly to your salesperson.

Team Collaboration

Invite sous chefs and managers to collaborate on the same business account.

Order History

Access and search all your past orders from anywhere, on any device.

The Engine Behind the Savings

We selected a modern, high-performance tech stack to ensure MadChef remains reliable even in low-signal kitchen environments.

React

Highly responsive UI for fast walk-in cooler ordering.

Node.js

Scalable backend processing for complex price-matching algorithms.

QuickBooks API

Native integration for automated accounting and cost tracking.

Cloud Infrastructure

Robust and secure hosting ensuring 24/7 availability.

"We reduced our food costs by 9% in the first month alone."

MadChef completely changed how we handle our inventory. We're finally seeing where every dollar goes and saving thousands every month. The integration with QuickBooks and our distributor price sheets is seamless. It's the only tool we use daily to protect our margins.

Amelia R.
Amelia R.
Owner, Amelia's Restaurant
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